Adding a vacancy

In this article, we're going to take a look at adding a vacancy. 

We'll also see how idibu can search automatically for matches inside your existing candidate pool, and how you can immediately add anyone you choose into the applicant tracking system (ATS).

Adding a vacancy

1. Go to the 'Vacancies' tab, and click the large add (+) button in the bottom left hand corner.

2. You can use one of your existing roles as a template for your new vacancy. Start typing in the title here, and click on the relevant vacancy when it appears below.

3. To add a vacancy from scratch, start by typing in the vacancy title.

4. One of the key features of the idibu platform is being able to run an automatic search across your Talent Bank for potential candidate matches. This runs as soon as you add your vacancy.  Simply add keywords or a boolean string to the 'Search keywords' field.

5. Add the location by typing either a town or postcode, then clicking on the required option from the list that appears below.

6. Select whether you want the role to be permanent, contract or temporary by clicking on the dropdown arrow then selecting the required option from the drop down list. This will also pull through automatically from the last vacancy you added.

7. Sectors pull through automatically based on the last role you added, but you can easily change this simply by clicking on the drop down.

8. References are automatically generated for you (although they can be over-typed), and the start date refers to the date you wish the candidate to start in the role.

9. You can either create your vacancy now, or add some further details by clicking 'view more options'.

Adding further details

When you click 'View more options' a number of additional fields will appear below. These will remain in view every time you add a vacancy, unless you reverse this by clicking 'View less options' at a later time.

10. Salary information can be displayed as either annual or in any other unit of time you require. You also have the option of overwriting the salary as a text description when you post your advert.You can also add in details of any benefits. (NB - when adding salary information, avoid using commas or decimal points.)

11. Your role description can be manually typed in or copied and pasted from another document. (If you are unsure whether there maybe some hidden code or formatting inside the document, create a plain text version to copy from first). You can of course do a combination of both and then add in bold type, italics and bullet points as required.

12. If you have subscribed to our landing page service, at this point you can also activate one of your branded landing pages to help with filtering your applications when the vacancy has been posted as an advert. 

If you are not currently subscribed to this service but would like to know more, then speak to your account manager.

13. When you are ready to create your vacancy, hit the large button in the bottom right hand corner.

14. Doing so activates your keyword search and your candidate search results will be available to view straight away on the vacancy overview page that appears.

15. In the meantime, any candidates who spring immediately to mind can be added straight into the applicant tracking system (ATS). Hit the 'add existing' button, start typing in their name and simply click on their details when they appear.

16. You're now ready to prioritise your next action - whether that's viewing your search results, posting your advert, or... grabbing a coffee. 

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