Adding a vacancy

When you add a vacancy in idibu, you can simultaneously populate many of the fields required to post out your advert later. 


If you are using idibu inside your CRM, then you don't need to add a vacancy manually. The idibu vacancy is created in the background automatically when you open the idibu tab in your CRM.

In this article we'll walk you through the steps required to add your vacancy.

  1. To start adding a vacancy
  2. Using a previous vacancy as a template
  3. Completing the core fields
  4. Salary, Benefits and Role Description

To start adding a vacancy

Go to the 'Vacancies' tab, and click the large plus (+) button in the bottom left hand corner.

Using a previous vacancy as a template

1. You can use one of your existing roles as a template for your new vacancy. Start typing in the vacancy title in the field labelled 'Use previous vacancy as a template...'



2. All of the vacancy fields will be populated with the same data as your previous vacancy. You can edit these if required, or click 'Create Vacancy' at the bottom of the page.

Completing the core fields

1. When creating a vacancy from scratch, start by typing in the vacancy title.

2. One of the features of idibu is being able to run an automatic search across all of your candidates for potential matches. This runs as soon as you add your vacancy.  Simply add keywords or a boolean string to the 'Search keywords' field.

3. Add the location by typing either a town or postcode, then clicking on the required option from the list that appears below.

4. Select whether you want the role to be permanent, contract or temporary by clicking on the dropdown arrow, then select the required option from the drop down list. 

5. Select the required vacancy sector from the drop down list.

6. References are automatically generated for you (although they can be over-typed), and the start date refers to the date you wish the candidate to start in the role.

Salary, Benefits and Role Description

When you first add a vacancy, idibu defaults to show the core fields only. If you cannot see the 'Salary', 'Benefits' and 'Role description' fields, then click 'View more options'. 


This preference will remain in place for subsequent vacancies, until you decide to change it.

1. Salary information can be displayed as either annual or in any other unit of time you require. Avoid using commas or decimal points as these will not be accepted by job boards when you post your advert later.

You also add in details of any additional benefits, or choose to hide the salary when you post your advert by ticking 'send salary as a text description'. 


The 'send salary as a text description' can either be selected during vacancy creation, or during the advert posting process later on.

2. Your role description can be manually typed in or copied and pasted from another document. Sometimes documents sent to you from third parties will have hidden formatting. We have tools in place to handle this, but we still recommend copying the doc into a plain text format (using Notepad or similar), before you then copy and paste it into idibu.

Any text pasted in can also be edited inside idibu using our text editing tools.

3. If you have subscribed to our custom Application Page service, at this point you can also activate one of your branded application pages.

If you are not currently subscribed to this service but would like to know more, then speak to your account manager.

4. When you are ready to create your vacancy, hit the large button in the bottom right hand corner.

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