How we populate the candidate data in Bullhorn

We're often asked how we populate the data in the candidate record in Bullhorn when they are forwarded from idibu. 

This is the same process, regardless of whether they are being forwarded to a vacancy or the candidate pool. It is also the same process whether we are creating a brand new record, or updating an existing one.

The data extracted from idibu is:

  • Candidate name.
  • Candidate email.
  • Source data.

Note

With regard to the Source, we will populate the candidate record with the same creation source we have recorded in the candidate's idibu record. However, we will also list the application source against the candidate in the vacancy they have been forwarded against. So, if a candidate is added to multiple vacancies from multiple sources in idibu, these will be reflected against those vacancies. This article explains the process in more detail.

All of the remaining information populated in the record is extracted from the CV via the Bullhorn parser:

Address
   - Address1
   - Address2
   - City
   - Zip (Postcode)
   - CountryID
Phone 
Mobile
FirstName 
LastName 
Email2
Occupation 
Company Name
Description

Primary Skills

Secondary Skills

The original CV will always be attached to the record as a file and can be seen in the preview window.

In addition, we can also forward the notes created in the idibu record into the Bullhorn record if this option has been selected in the CRM Handoff settings.

Candidate Record Status

By default, "New Lead" will be assigned as the Bullhorn candidate record status during the handoff. You can change this by accessing your idibu account's CRM Handoff settings and selecting a different value in the "Set preferred candidate status" field.

Any custom candidate statuses that your Bullhorn account has set up will automatically show up in this dropdown.

Candidate Submission Status

If you have the "Populate candidate data into vacancy shortlist rather than online responses" option enabled, candidates forwarded to the 'Shortlist' against the Bullhorn vacancy will always be allocated with the default status of 'Submitted'.

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